Why Should I Switch to a Cloud Mail Server?

As cloud technology continues to evolve, more reliable storage solutions are being introduced to the market. And considering 91% of security breaches start with a malicious email, cloud mail servers are rapidly growing in popularity—they help boost productivity while ensuring secure online backups.

Out With The Old, In With The Cloud

To be blunt, it’s never a good idea to run an internal mail server. They can’t compare to the same security levels cloud providers offer, and they come with several financial disadvantages.

Disadvantages of On-Premise Mail Servers

Deploying an on-premises mail server means you’ll have to invest a large amount of capital upfront on resources like:

  • Hardware
  • Installation
  • Software
  • Licensing fees
  • Data backup
  • Extra IT services

Additionally, once it’s ready to go, you’ll still need to invest in ongoing support, maintenance, and security, as well as covering:

  • Energy costs
  • Hosting costs
  • Ongoing hardware
  • New software
  • Licensing updates

It’s also important to note if your hardware malfunctions and needs to be replaced—or if you want to upgrade to new equipment—that’s another cost you’ll have to swallow.

For smaller businesses or companies just starting out, the initial investment can be a significant competitive disadvantage. But what if there was a better option?

Luckily, with cloud mail servers—there is.

Seven Reasons to Bring Your Mail Server to the Cloud

1. Costs and Maintenance

One of the most valuable benefits of choosing a cloud provider is avoiding enormous upfront costs. Instead, you pay monthly subscription fees as you go.

Any extra services like maintenance, software updates, security, and support all fall into the lap of the cloud provider—plus, your staff won’t need to waste precious time troubleshooting problems.

Oftentimes, your overall cloud costs are far less than the amount of money you would spend on:

  • On-premises storage/server use
  • Cooling, floor space, and electricity costs
  • The price of ongoing support and security

As a helpful tip, just remember that the costs for cloud providers can vary, so be sure to compare prices and look for a value-based managed service provider (MSP) instead of a break-fix model.

2. Security/Threat Protection

Whether your data center is on premises or in the cloud, the issue of cybersecurity should take center stage. While some businesses may be reluctant to make the digital transition, cloud security has never been better—and it takes the burden off of your business.

According to a study by Gartner, cloud workloads suffer at least 60% fewer security incidents than those in onsite data centers.

Cloud providers offer comprehensive, multi-layered security that includes the following:

  • Access control systems
  • Continual threat monitoring
  • Encryption for data in transit and at rest
  • Physical data center security
  • Network protection
  • Application security
  • Data redundancy
  • Continuous validation
  • Mass file deletion protection,
  • Suspicious login and activity monitoring

Unlike on-premises storage, with cloud mail servers, you’ll have a team of global cybersecurity experts helping to safeguard your business, assets, and data at all times.

3. Compliance

Additionally, a cloud provider can take the burden of compliance off your plate. Unlike an on-premise server, cloud-based email servers are monitored by a team of experts, all of whom have compliance certifications in dozens of key industries. Simply put, your company is responsible if compliance requirements come up short, so why not have an industry professional handle them for you?

4. Scalability

Every business should have growth at the forefront of its annual goals. And, when the time comes to scale, you’ll need to add new hardware, software, and computing power to your on-premise infrastructure.

However, with cloud mail servers, your businesses can scale workloads based with built-in features in just a few clicks. This flexibility dramatically reduces overhead costs associated with manually monitoring and scaling your physical resources.

5. Data Backup

Disaster recovery can be a business’s worst nightmare, as almost 50% of all companies are unprepared to recover from a data breach. Fortunately, cloud mail servers offer several features to avoid data loss, including:

  • Built-in redundancy
  • Failover
  • Backup
  • Automatic logging
  • Monitoring

These features allow for a much shorter recovery time compared to on-premise mail servers.

6. Virtual Access

The recent pandemic taught us the importance of being able to remotely access data. With cloud mail servers, workers can access anything they need to as long as they have an internet connection.

This convenience makes cloud mail servers a great choice for employees who work from home or businesses with hybrid setups. Additionally, the cloud allows for easy file sharing, real-time collaboration, and quicker access to documents.

7. Easy Integration

When it comes time to pick an email server, many businesses have applications that won’t easily transfer to other systems. That’s why 84% of enterprises say integration is at the top of their mind when it comes time to modernize their applications.

Luckily, with cloud mail servers, your provider shoulders the cost of maintaining, implementing, and supporting your server’s transition instead of you. Plus, it’s much easier to scale and is objectively a better use of resources.

Time For a Mail Server Upgrade? Don’t Worry—TenisiTech is Here

If your business is overdue for a mail server migration, transitioning to the cloud doesn’t need to be challenging. At TenisiTech, our cloud services make the switch easy for you. Schedule a free review, and learn what we can do for your company.